Administrator @ Fircroft

Fircroft is one of the world’s leading providers of recruitment solutions to specialist technical industries. The company was founded in 1970 to provide recruitment services to companies in the Oil & Gas sector, active in the North Sea industry. The company has grown to provide more than 4,400 contractor workers to more than 100 companies in more than 40 countries worldwide. In addition, the company also provides permanent recruitment solutions and we place over 500 permanent white collar workers in the technical industries each year.


Administrator
Job Description:
• Support recruiters for all aspects of admin support, including CV processing, contract documentation, attachments to RMS, scanning, internal/external post etc.
• Supporting Senior Accountant on an ad-hoc basis with accounting administration, collecting and producing documents required to perform monthly payroll and invoicing as required.
• General office organisation and controlling stationery supplies.
• Provide professional and proactive administrative support and initiate systems for tracking & monitoring a variety of data.
• To be responsible for planning diaries, co-ordinating business trips, arranging internal/external meetings etc. when requested to do so.
• Preparation of sales presentations using a variety of tools and approaches as required and keep track of sales opportunities.
• Organise, prepare and attend meetings, taking an accurate record of minutes when required.
• Responsible for various other administrative tasks including collation & distribution of documents, internal mail distribution, screening & handling of telephone calls on behalf of the senior members of staff.
• To represent the senior members of staff in internal and external contacts and fulfil the role of liaison point for external visitors.
• To develop and maintain relationships across the company, both in Indonesia and globally - to be a key point of contact for knowledge and information.
• Provide cover during absence which will require acceptance of flexible work scope - within reason.
• Take the initiative for suggesting & implementing improvements across a variety of areas.
• To identify and take responsibility for ad-hoc projects and research.

-Key function: Tender/bid preparation:
• Daily review of press - news paper and online media for suitable tenders/bids.
• Present suitable tenders/bids to Senior Recruitment Consultant or management in the SE Asia region for review.
• Log all enquiries in efficient soft and hard filing system.
• 1st point of contact for tender enquiries in Indonesia.
• Coordinate tender production in conjunction with Group Tender and Proposals Manager in the UK.
• Prepare responses and follow up on submissions.
• Prepare presentations and if necessary for face to face meetings after tender has been evaluated.
• Prepare monthly reports for the monthly management meetings on current tender activity and recent submission status.
• Administration associated with supporting oil & gas projects: managing visa s, work permits, flights, contracts etc.
• Subcontractor liason – first point of contact with subcontractors, this could encompass a variety of items relating to their timesheet and expenses, queries relating to accommodation, car rental, medical plan etc.

Requirements:
- Minimum Diploma degree in Business Administration, Secretary.
- Minimum 3 years of working experience.
- English ability in Speaking and Writing.

Send your CV only (word format) to: indonesia@fircroft.com and quote your current rate and expectation.